MAINTAIN INVENTORY ITEM

Inventory item includes the information about the buy and sell and automatically update the quantities transaction. It also allow u to store the items you do not stock but on invoices.

First open a peach tree and click on maintain button and select the option of inventory item :

Then this window will appear:

In this we fill the information about item :

In item ID :  Enter an ID of up to 20 numerically characters or alphabetically for a new inventory item. Inventory items are listed numerically and alphabetically by ID code.                                    And in description : descriptions of item that can be used in sales or purchase transactions. And select item class according to item .

In general :the following information about item in which we tell thee

price level : we fill the price level of inventory item ,item tax type ,last unit cost ,

cost method :in this select the cost method from fifo lifo and average ,item type :in this tell about type of item ,location : in this we fill where the inventory is placed in store room.

 unit/measure ,and select the GL sales account ,GL inventory account , buyer ID etc .

In Custom fields can used to enter extra information about customers and vendors.

History : in this the history and records of transaction. It tells how many things sale and purchase.

HOW TO MAINTAIN VENDORS

First open peach tree software this window will appear :

Then click on maintain button and select vendors :

When you click on vendors this window will appear :

Maintain vendors window tells about the information of companies and those people from you purchase goods and services . This information such as :

Vendor ID and name fill in this tabs :

In general the following things includes about vendor :

Contact , account # , address of vendor , country , vendor type , telephone number and e-mail ,1099 type etc . you fill all information about your vendor .

In purchase defaults , you can record or change the information about the transactions :

Purchase rep : in this you can select the employee at purchase rep for this vendor .

Purchase acct: in this enter the purchase account for this vendor .

Tax ID # : in this you can enter the tax ID number of a particular vendor .

And the following information enter the delivery method by e-mail or in paper form etc .

 In this window you fill the custom fields to enter the record of selected vendor and custom fields names are in vendor defaults .

Now click on the history button in the Maintain Vendors window:

In the vendor since : you enter the date when your first transaction with the vendor and enter the following information like last invoice date , the last payment date when you give the payment to your vendor.

Vendor’s Default Information

How to open a default information of vendor :

First click on the maintain button and click the option of default information and then open a sub menu and click on vendor:

When you click on vendor this window will appear :

In payment terms tab : we seclect the information of standard terms and sets the default terms for purchases, and also fill the purchase account , and discount GL account .

In account aging ,we select the invoice date or due date and fill the aging categories .

In vendor default Custom fields can used to enter extra information about vendors .

In 1099 settings : we reset the accuont id of G/L of vendors etc .

HOW TO MAINTAIN CUSTOMER / PROSPECTS

After setup a company and charts of account now time to maintain customer/prospects for establish account receivable . you can enter the information about people as well as companies.

Maintain customer/prospect include the information such as :

•         Name and address information and also include the information about country, website, E-mail, telephone number, bill to address
•          Sales defaults include information of delivery method, GL sales account , etc
•          Payments defaults include payment method,
•         Custom fields in which u edit some more about customer
•          In history it includes the last invoice date, last payment date , etc

First open a peach tree and click on maintain button and click on the customer/prospects :

When u click on customer/prospects this window will appear :

In this the following things :

Enter a customer id like this 001 etc and then name of customer in this tabs :

 In general we fill the following things like contact, address, country, email, telephone and bill to address in which you given different addresses and sale tax , customer type, etc.

 In sales defaults :

 GL sales account : enter a General Ledger account for the default sales account for this customer. The delivery method ,pricing level in which we set the price of product and Sales Rep: You can enter the sales representative that has contact with the customer. In open PO # contain the number of order or order number, etc.

In payment defaults , enter the customer’s billing address ,and cardholder’s name , and select your desired options from the Payment Method and Cash Account lists. Allows you to enter a default credit card number to use for this customer,and the expiration date , etc .

To enter custom field information selected customer record, select the Custom Fields tab in the Maintain Customers/Prospects .

In history we fill the following things :

In Customer Since: enter the date when you first made a sale to the customer,Last Invoice Date: is the date of the last invoice you sent to the customer,Last Invoice Amt: is the amount of the last invoice,Last Payment Date:  is the date of the last payment you received from the customer,Last Payment Amt:  is the last payment amount you received from the customer and Last Statement Date: is the date of the last statement you sent to the customer.

                       Default information

How to open a default information of customer :

First click on the maintain button and click the option of default information and then open a sub menu and click on customer :

When you click on customer this window will appear :

In customer default these are the following options :

•         Payment terms
•        Account aging
•        Custom fields
•        Finance charges
•        Pay methods

In the payment terms we fill the standard terms ,GL sales account and Discount GL account :

In account aging ,we fill the information about invoice date, due date and fill the aging categories .

Custom fields can used to enter extra information about customers .       

In finance charges , we enter the data about finance charges ,interest rate and atc .

How to maintain chart of account

First open a company on peach tree then this window will appear :

Then click the maintain button this window will appear :

In this window we fill three things :

Account ID :

Description:

Account Type :

When write three thing for save this click the  ALT –S

Example :

100	Current Assets	Account Type
105	Cash in bank	Cash

105 is account ID write it on their blank .

Cash in bank  is the description write it .

And select the Account Type .

How select a account type :

Click on account type and select the account type

This window look like this :

Correct in recorded charts of account :

There may be a chance that you have recorded wrong  account ID , description , account type then click on research icon which look like this :

And select which you want to correct  like this :

And double click on it and correct it .

How to delete the account :

Click the delete button or icon which look like this

In order to delete an account from the chart of accounts, there must be no transactions posted to the general ledger that reference the account ID. If an account has a nonzero balance, you must delete or remove transactions associated with it. These can include beginning-balance entries.

If an account has a nonzero balance, you can enter an adjusting G/L transaction in the General Journal to bring the account's balance to zero. Then, after two year-end closings, you can purge or delete the account.

How to enter a beginning balance

First open a peach tree and click the the maintain button which is on the top left side of peach tree :

And then click the chart of account

This window will appear :

Now click on the beginning balances this tab will appear :

And this window will appear now select the period and Select OK .

Peachtree displays the Chart of Accounts Beginning Balances window :

If you are out of balance in the Beginning Balances for General Ledger Accounts window, Peachtree displays a warning message indicating that an equity account will be created (or updated) to contain the difference or out-of-balance amount.
This account will be named Beginning Balance Equity, and its type is Equity-Doesn't Close. 

And check that your trial balance should be 0 if the trial balance amount is not zero then its means your debit and credit side is not equal .