MAINTAIN INVENTORY ITEM

Inventory item includes the information about the buy and sell and automatically update the quantities transaction. It also allow u to store the items you do not stock but on invoices.

First open a peach tree and click on maintain button and select the option of inventory item :

Then this window will appear:

In this we fill the information about item :

In item ID :  Enter an ID of up to 20 numerically characters or alphabetically for a new inventory item. Inventory items are listed numerically and alphabetically by ID code.                                    And in description : descriptions of item that can be used in sales or purchase transactions. And select item class according to item .

In general :the following information about item in which we tell thee

price level : we fill the price level of inventory item ,item tax type ,last unit cost ,

cost method :in this select the cost method from fifo lifo and average ,item type :in this tell about type of item ,location : in this we fill where the inventory is placed in store room.

 unit/measure ,and select the GL sales account ,GL inventory account , buyer ID etc .

In Custom fields can used to enter extra information about customers and vendors.

History : in this the history and records of transaction. It tells how many things sale and purchase.

HOW TO MAINTAIN VENDORS

First open peach tree software this window will appear :

Then click on maintain button and select vendors :

When you click on vendors this window will appear :

Maintain vendors window tells about the information of companies and those people from you purchase goods and services . This information such as :

Vendor ID and name fill in this tabs :

In general the following things includes about vendor :

Contact , account # , address of vendor , country , vendor type , telephone number and e-mail ,1099 type etc . you fill all information about your vendor .

In purchase defaults , you can record or change the information about the transactions :

Purchase rep : in this you can select the employee at purchase rep for this vendor .

Purchase acct: in this enter the purchase account for this vendor .

Tax ID # : in this you can enter the tax ID number of a particular vendor .

And the following information enter the delivery method by e-mail or in paper form etc .

 In this window you fill the custom fields to enter the record of selected vendor and custom fields names are in vendor defaults .

Now click on the history button in the Maintain Vendors window:

In the vendor since : you enter the date when your first transaction with the vendor and enter the following information like last invoice date , the last payment date when you give the payment to your vendor.

Vendor’s Default Information

How to open a default information of vendor :

First click on the maintain button and click the option of default information and then open a sub menu and click on vendor:

When you click on vendor this window will appear :

In payment terms tab : we seclect the information of standard terms and sets the default terms for purchases, and also fill the purchase account , and discount GL account .

In account aging ,we select the invoice date or due date and fill the aging categories .

In vendor default Custom fields can used to enter extra information about vendors .

In 1099 settings : we reset the accuont id of G/L of vendors etc .

HOW TO MAINTAIN CUSTOMER / PROSPECTS

After setup a company and charts of account now time to maintain customer/prospects for establish account receivable . you can enter the information about people as well as companies.

Maintain customer/prospect include the information such as :

•         Name and address information and also include the information about country, website, E-mail, telephone number, bill to address
•          Sales defaults include information of delivery method, GL sales account , etc
•          Payments defaults include payment method,
•         Custom fields in which u edit some more about customer
•          In history it includes the last invoice date, last payment date , etc

First open a peach tree and click on maintain button and click on the customer/prospects :

When u click on customer/prospects this window will appear :

In this the following things :

Enter a customer id like this 001 etc and then name of customer in this tabs :

 In general we fill the following things like contact, address, country, email, telephone and bill to address in which you given different addresses and sale tax , customer type, etc.

 In sales defaults :

 GL sales account : enter a General Ledger account for the default sales account for this customer. The delivery method ,pricing level in which we set the price of product and Sales Rep: You can enter the sales representative that has contact with the customer. In open PO # contain the number of order or order number, etc.

In payment defaults , enter the customer’s billing address ,and cardholder’s name , and select your desired options from the Payment Method and Cash Account lists. Allows you to enter a default credit card number to use for this customer,and the expiration date , etc .

To enter custom field information selected customer record, select the Custom Fields tab in the Maintain Customers/Prospects .

In history we fill the following things :

In Customer Since: enter the date when you first made a sale to the customer,Last Invoice Date: is the date of the last invoice you sent to the customer,Last Invoice Amt: is the amount of the last invoice,Last Payment Date:  is the date of the last payment you received from the customer,Last Payment Amt:  is the last payment amount you received from the customer and Last Statement Date: is the date of the last statement you sent to the customer.

                       Default information

How to open a default information of customer :

First click on the maintain button and click the option of default information and then open a sub menu and click on customer :

When you click on customer this window will appear :

In customer default these are the following options :

•         Payment terms
•        Account aging
•        Custom fields
•        Finance charges
•        Pay methods

In the payment terms we fill the standard terms ,GL sales account and Discount GL account :

In account aging ,we fill the information about invoice date, due date and fill the aging categories .

Custom fields can used to enter extra information about customers .       

In finance charges , we enter the data about finance charges ,interest rate and atc .